IED Evaluation Privacy Statement

IED Evaluation Privacy Statement

Protection of your personal data

This privacy statement provides information about the processing and the protection of your personal data.

Processing operation: Survey and interviews for study on “Support for evaluation of Directive 2010/75/EU"

Data Controller: Directorate-General for Environment (ENV), Unit Industrial Emissions & Safety (ENV.C4)

Record reference:  DPO-2560

1. Introduction
2. Why and how do we process your personal data?
3. On what leagal ground(s) do we process your personal data?
4. Which personal datado we collect and further process?
5. How long do we keep your personal data?
6. How do we protect and safeguard your personal data
7. Who has access to your personal data and to whom is it disclosed?
8. What are your rights and how can you exercise them?
9. Contact information
10. Where to find more detailed information

1. Introduction 

The European Commission (hereafter ‘the Commission’) is committed to protect your personal data and to respect your privacy. The Commission collects and further processes personal data pursuant to Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data (repealing Regulation (EC) No 45/2001).

This privacy statement explains the reason for the processing of your personal data, the way we collect, handle and ensure protection of all personal data provided, how that information is used and what rights you have in relation to your personal data. It also specifies the contact details of the responsible Data Controller with whom you may exercise your rights, the Data Protection Officer and the European Data Protection Supervisor.

The information in relation to processing operation ‘Surveys and interviews for study on “Support for evaluation of Directive 2010/75/EU”’ undertaken by the Head of the Unit ENV.C4 of Directorate-General for Environment, Industrial Emissions & Safety is presented below.

2. Why and how do we process your personal data? 

Purpose of the processing operation: Directorate-General for Environment (ENV), Unit Industrial Emissions & Safety (DG ENV.C4) collects and uses your personal information to receive, gather and analyse your views and/or conducts interviews on the on-going evaluation of the Support for evaluation of Directive 2010/75/EU.

Personal data collected in this context may become part of a database/mailing list with the purpose of facilitating the interaction between the European Commission and its stakeholders in their areas of interest and for other purposes that are compatible with this.

If data subjects do wish to be included in this database/mailing, they can address themselves to the operating DG or use a tick box in the online survey form where data subjects can express interest to be contacted after completing the survey.

Your personal data will not be used for an automated decision-making including profiling.

3. On what legal ground(s) do we process your personal data?

Pursuant to Article 5(1) of Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018, we process your personal data, because:

Article 5 (a):  processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the Union institution or body.

 Article 5 (d):   the data subject has given explicit consent to the processing of those personal data for one or more specified purposes, except where Union law provides that the prohibition referred to in paragraph 1 may not be lifted by the data subject.

According to Article 11 of the Treaty on European Union, "the European Commission shall carry out broad consultations with parties concerned in order to ensure that the Union’s actions are coherent and transparent." 

4. Which personal data do we collect and further process?

In order to carry out this processing operation DG ENV.C4 collects the following categories of personal data:

  • Name;
  • Name of organisation;
  • Email address;
  • Country of residence.

Providing your personal data is not mandatory. However, if you do not provide your personal data, we will not be able to contact you with additional information to follow up your response to the survey, or for compatible purposes.

5. How long do we keep your personal data?

DG ENV.C4 only keeps your personal data for the time necessary to fulfil the purpose of collection or further processing, namely for 1 year after the last action in relation to the Consultation.

6. How do we protect and safeguard your personal data?

All personal data in electronic format (e-mails, documents, databases, uploaded batches of data, etc.) are stored either on the servers of the European Commission or of its contractor Ricardo Energy & Environment. All processing operations are carried out pursuant to the Commission Decision (EU, Euratom) 2017/46 of 10 January 2017 on the security of communication and information systems in the European Commission.
The Commission’s contractors Ricardo Energy & Environment is bound by a specific contractual clause for any processing operations of your data on behalf of the Commission, and by the confidentiality obligations deriving from the General Data Protection Regulation in the EU Member States (‘GDPR’ Regulation (EU) 2016/679).

In order to protect your personal data, the Commission has put in place a number of technical and organisational measures in place. Technical measures include appropriate actions to address online security, risk of data loss, alteration of data or unauthorised access, taking into consideration the risk presented by the processing and the nature of the personal data being processed. Organisational measures include restricting access to the personal data solely to authorised persons with a legitimate need to know for the purposes of this processing operation.

7. Who has access to your personal data and to whom is it disclosed? 

Access to your personal data is provided to the Commission staff responsible for carrying out this processing operation and to authorised staff of the Commission according to the “need to know” principle. Such staff abide by statutory, and when required, additional confidentiality agreements.

Your personal data will be used and seen by the lead partner contracted in this study, Ricardo Energy & Environment, which will process the data on behalf of the Data Controller. Third-party online survey tools will be used to undertake the surveys which will collect and use your personal data including name, contact details, country of residence and the name of your organisation.

This third-party service [Survey Monkey] used for the launching and management of the survey, has its own cookie and privacy policies over which the Directorate-General for Environment (ENV), Unit Industrial Emissions & Safety (ENV.C4) and Ricardo Energy & Environment have no control. By clicking on the link of the survey you will be redirected to the website of Survey Monkey.

Your personal data provided for the survey (name, organisation name, email address and country of residence) will not be published. Information on the type of stakeholder group you are representing will be used for statistical analysis. 

Data subjects participating in the interviews will be requested to provide consent to the publication of their personal data (such as name of organisation). No private data (such as contact details) will be published or included in any reports made publicly available.

The information we collect will not be given to any other third party, except to the extent and for the purpose we may be required to do so by law.

8.  What are your rights and how can you exercise them?

You have specific rights as a ‘data subject’ under Chapter III (Articles 14-25) of Regulation (EU) 2018/1725, in particular the right to access, rectify or erase your personal data and the right to restrict the processing of your personal data. Where applicable, you also have the right to object to the processing or the right to data portability.
 
You have the right to object to the processing of your personal data, which is lawfully carried out pursuant to Article 5(1)(a).

You have consented to provide your personal data to DG ENV.C4 for the present processing operation. You can withdraw your consent at any time by notifying the Data Controller. The withdrawal will not affect the lawfulness of the processing carried out before you have withdrawn the consent.
 
You can exercise your rights by contacting the Data Controller, or in case of conflict the Data Protection Officer. If necessary, you can also address the European Data Protection Supervisor. Their contact information is given under Heading 9 below.

Where you wish to exercise your rights in the context of one or several specific processing operations, please provide their description (i.e. their Record reference(s) as specified under Heading 10 below) in your request.

9. Contact information 

If you would like to exercise your rights under Regulation (EU) 2018/1725, or if you have comments, questions or concerns, or if you would like to submit a complaint regarding the collection and use of your personal data, please feel free to contact the:

  • Data Controller:  ENV.C4 - Directorate-General for Environment (ENV), Industrial Emissions & Safety. Email: ENV-IED@ec.europa.eu
  • The Data Processor: Ricardo Energy & Environment. Email: IED.Evaluation@ricardo.com
  • The Data Protection Officer (DPO) of the Commission. You may contact the Data Protection Officer (DATA-PROTECTION-OFFICER@ec.europa.eu) with regard to issues related to the processing of your personal data under Regulation (EU) 2018/1725.
  • The European Data Protection Supervisor (EDPS). You have the right to have recourse (i.e. you can lodge a complaint) to the European Data Protection Supervisor (edps@edps.europa.eu) if you consider that your rights under Regulation (EU) 2018/1725 have been infringed as a result of the processing of your personal data by the Data Controller.

10. Where to find more detailed information? 

The Commission Data Protection Officer (DPO) publishes the register of all processing operations on personal data by the Commission, which have been documented and notified to him. You may access the register via the following link: http://ec.europa.eu/dpo-register.

This specific processing operation has been included in the DPO’s public register with the following Record reference: DPO-2560