Protection of your personal data

This privacy statement provides information about the processing and the protection of your personal data.

Processing operation: Stakeholder interviews, workshop registration, for study on “increasing sustainable bioenergy feedstocks feasibility study”
Data Controller: Department for Business, Energy & Industrial Strategy 
Data Processor:  Ricardo Energy & Environment

Table of Contents

  1. Introduction
  2. Why and how do we process your personal data?
  3. On what legal ground(s) do we process your personal data?
  4. Which personal data do we collect and further process?
  5. How long do we keep your personal data?
  6. How do we protect and safeguard your personal data?
  7. Who has access to your personal data and to whom is it disclosed?
  8. What are your rights and how can you exercise them? 
  9. Contact information

1. Introduction

The Department for Business, Energy & Industrial Strategy (hereafter ‘BEIS’) is committed to protect your personal data and to respect your privacy. BEIS collects and further processes personal data pursuant to the Data Protection Act (2018) and the General Data Protection Regulation (GDPR) (EU) 2016/679 as it applies to the UK. 

This privacy statement explains the reason for the processing of your personal data, the way we collect, handle and ensure protection of all personal data provided, how that information is used and what rights you have in relation to your personal data. It is made under Articles 13 and/or 14 of the General Data Protection Regulation (GDPR). It also specifies the contact details of the responsible Data Controller with whom you may exercise your rights, the Data Protection Officer and the Information Commissioner’s Office.

The information in relation to processing operation ‘stakeholder interviews and workshop registration for study on “increasing sustainable bioenergy feedstocks feasibility study” undertaken by the BEIS is presented below. 

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2. Why and how do we process your personal data?

Purpose of the processing operation: BEIS collects and uses your personal information to contact you with regard to this study, to invite you to participate in interviews and workshops, to prepare workshop badges and attendance lists and for other purposes that are compatible with this. Your personal data will not be used for automated decision-making including profiling. 

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3. On what legal ground(s) do we process your personal data

Pursuant to Article 6(1) of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016, we process your personal data, because:

(e) processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in BEIS.

 In addition, a special category of personal data is processed, when workshop registrants are invited to indicate dietary and access requirements. This is for the purpose of meeting these requirements in the workshop.

We process the special categories of personal data indicated above and in Section 4, because:

(a) the data subject has given explicit consent to the processing of those personal data for one or more specified purposes, except where UK law provides that the prohibition on processing special categories of personal data may not be lifted by the data subject. This consent is through the provision of the personal data on the workshop registration form.

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4. Which personal data do we collect and further process? 

In order to carry out this processing operation BEIS collects the following categories of personal data: title, name, job title, contact details, the name of your organisation and 50 words on respondent role and interest in bioenergy feedstocks. In addition, workshop registrants may record dietary and access requirements – these are special categories of personal data.

Where you have provided your personal data directly to us, for instance in response to a questionnaire issued by a colleague, or by providing information to register for or express interest in a workshop, the provision of personal data is not mandatory. However, if you do not provide your personal data, we will not be able to contact you with additional information for the workshop, to follow up your response to the survey, or for compatible purposes.

In other cases we have obtained the data from contact lists held by BEIS, the contractors delivering the study on behalf of BEIS, or from public sources such as organisation websites.

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5. How long do we keep your personal data?

BEIS only keeps your personal data for the time necessary to fulfil the purpose of collection or further processing, namely for 1 year after the end of the study.

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6. How do we protect and safeguard your personal data?

All personal data in electronic format (e-mails, documents, databases, uploaded batches of data, etc.) are stored either on the servers of the BEIS or of its contractors. All processing operations are carried out pursuant to the BEIS DPF31 - BEIS standard terms and conditions of contact for services.

BEIS’s contractors are bound by a specific contractual clause for any processing operations of your data on behalf of BEIS, and by the confidentiality obligations deriving from the transposition of the General Data Protection Regulation in the EU Member States (‘GDPR’ Regulation (EU) 2016/679).

In order to protect your personal data, BEIS has put in place a number of technical and organisational measures. Technical measures include appropriate actions to address online security, risk of data loss, alteration of data or unauthorised access, taking into consideration the risk presented by the processing and the nature of the personal data being processed. Organisational measures include restricting access to the personal data solely to authorised persons with a legitimate need to know for the purposes of this processing operation.

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7. Who has access to your personal data and to whom is it disclosed?

Access to your personal data is provided to BEIS staff responsible for carrying out this processing operation and to authorised staff of BEIS according to the “need to know” principle. Such staff abide by statutory, and when required, additional confidentiality agreements.

Your personal data will be used and seen by the lead partner contracted in this study, Ricardo Energy & Environment, which will process the data on behalf of the Data Controller. Where necessary for delivery of stakeholder interviews and workshops, personal data will also be processed by other partners contracted by Ricardo Energy & Environment and by organisations involved in workshop delivery. 

Personal data (name and organisation) will only be published in association with name badges and attendance lists for workshops. Only names of organisations will be included in notes of the workshops and any published reports.

A web service will be provided at: https://ee.ricardo.com/innovations-in-sustainable-bioenergy-feedstocks-workshop-information . This will permit registration for attendance at or interest in workshops. 

We use cookies and similar tracking technologies to track the activity on our Service and hold certain information.

Cookies are files with small amount of data which may include an anonymous unique identifier. Cookies are sent to your browser from a website and stored on your device. Tracking technologies also used are beacons, tags, and scripts to collect and track information and to improve and analyse our Service.

You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Service.

Examples of Cookies we use:

  • Session Cookies. We use Session Cookies to operate our Service.
  • Preference Cookies. We use Preference Cookies to remember your preferences and various settings.
  • Security Cookies. We use Security Cookies for security purposes.

The information we collect will not be given to any other third party, except to the extent and for the purpose we may be required to do so by law.

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8. What are your rights and how can you exercise them? 

You have specific rights as a ‘data subject’ under Chapter III (Articles 12-23) of Regulation (EU) 2016/679, in particular the right to access, rectify or erase your personal data and the right to restrict the processing of your personal data. Where applicable, you also have the right to object to the processing or the right to data portability.

You have the right to object to the processing of your personal data, which is lawfully carried out pursuant to Article 6(1)(e). 

You can exercise your rights by contacting the Data Controller, or in case of conflict the Data Protection Officer. If necessary, you can also address the Information Commissioner’s Office. Their contact information is given under Heading 9 below. 

Where you wish to exercise your rights in the context of one or several specific processing operations, please provide their description in your request.

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9. Contact information

- The Data Controller

If you would like to exercise your rights under Regulation (EU) 2016/679, or if you have comments, questions or concerns, or if you would like to submit a complaint regarding the collection and use of your personal data, please feel free to contact the Data Controller: [email protected]

- The Data Protection Officer (DPO) of BEIS

You may contact the Data Protection Officer [email protected]  with regard to issues related to the processing of your personal data under Regulation (EU) 2016/679.

- The Information Commission Officer 

You have the right to have recourse (i.e. you can lodge a complaint) to the Information Commission Officer at https://ico.org.uk/make-a-complaint/ if you consider that your rights under the UK Data Protection Act (2018) or Regulation (EU) 2016/679 have been infringed as a result of the processing of your personal data by the Data Controller.

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