Procurement and bid support

Government and EU targets require higher recycling and landfill diversion levels to be achieved before 2020 and beyond.  There is a clear need to ensure that procurement programmes secure the right services and facilities to deliver against these targets in an economically affordable and environmentally acceptable way.

The pressure is on and decisions need to be taken to secure the necessary infrastructure, services and savings. Expertise and advice provided by Ricardo Energy & Environment’s experienced consultants adds considerable value by ensuring local authority and public sector procurement processes benefit from the lessons learnt and best practice developed by working on numerous similar projects. This type of advice and support is invaluable for both public and private sector organisations alike.

Ricardo Energy & Environment’s experts provide a range of procurement and bid support services, as listed below:

Options Appraisal

An options appraisal rigorously tests each option considered for a new or improved service prior to selecting an option to take forwards as a reference project then onto procurement.  Ricardo Energy & Environment uses bespoke modelling alongside accurate, detailed and clearly referenced waste flow and cost data and assumptions to ensure each option can meet the strategic requirements of the project.

Each option should be tested for sensitivity to variables such as waste growth prior to shortlisting by using a range of technical, environmental, financial and risk criteria. These criteria should reflect issues of importance to local stakeholders to encourage buy-in to any future procurement process.

For collections services TEEP compliance should also be considered.

Business Case Development

A robust Business Case is a valuable tool that demonstrates the affordability, deliverability and sustainability of the waste service(s) and infrastructure being procured. The Outline Business Case (OBC), developed prior to procurement commences, focuses on a reference project and demonstrates its ability to fulfil its part in contributing to an authority’s or organisation’s overall waste strategy. The OBC will also set the strategy for the procurement process, and identify and address project risks. The Final Business Case (FBC) is completed once a bidder has been selected to reflect the solution procured. Ricardo Energy & Environment develops bespoke OBCs and FBCs to satisfy individual client and project requirements.

Procurement Process Support

The support required during a procurement process ranges from “light-touch” to “hand-holding” depending on an authority’s or organisation’s budget, resource or time availability. Ricardo Energy & Environment’s input could be limited to independent peer review or critical friend support (offering advice or reviewing documents at specific points in the process) or we provide assistance during every step of the procurement process. Read more...

Bid support

Private sector organisations bidding for local authority contracts at times require additional expertise and resource to augment their bid team and enhance their tender submissions. Using their wealth of experience gained working on numerous public sector contracts Ricardo Energy & Environment’s experts assist private sector organisations by writing and/or reviewing sections of their tender, ensuring technical compliance, providing advice and insight on local issues through our regional offices, delivering environmental analysis (e.g. WRATE), waste flow modelling, technology assessments, assisting with dialogue meetings or interviews, and bid co-ordination or management.

Project Management

Should clients require more strategic support, Ricardo Energy & Environment staff are seconded into or contracted to project manage both public and private sector procurement processes – both for specific stages of a procurement process or for the whole procurement process, depending on the client’s needs.  
Contract Mobilisation

Contract Mobilisation

It is important that once the service has been procured that those taking over the contract management of the service fully understand the contract documentation, and in particular the performance standards and requirements to ensure any new service achieves its intended aims. Ricardo Energy & Environment’s experts, with combined operations and procurement expertise, provide support and training to authorities through this difficult transition phase.


Project experience

West Sussex Council

Technical adviser for procuring waste management infrastructure and services                                                                                                                                          


Shanks Waste Management

Providing expertise to help make technical bids for local government organics waste treatment successful                              

Thurrock Council

Technical advisory support for the procurement of seven waste management services

Essex Waste Partnership

Development of an outline business case for PFI funding and procurement support for the Essex Waste Partnership


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